Microsoft Teams
Recording a Teams Meeting and Finding the Recording
This guide shows you how to start recording a Teams meeting and how to find the recording after the meeting ends.
Time needed
5 minutes
Platform
Microsoft 365
Guide steps
3 clear sections
Before you begin
You must have permission to record meetings — this is set by your IT administrator. If the recording option is not available to you, contact the helpdesk.
Follow along
Step-by-step guide
Start recording a meeting
- Instruction 1: Join or start a Teams meeting.
- Instruction 2: In the meeting toolbar, click the three-dot More actions menu (…).
- Instruction 3: Click Start recording.
- Instruction 4: All participants in the meeting will receive a notification that the meeting is being recorded.
- Instruction 5: Important: you are responsible for ensuring all participants consent to being recorded. In New Zealand, recording a conversation without consent can be a breach of privacy law. Always inform all parties before starting a recording.
Action map
Start recording a meeting
- 01
Join or start a Teams meeting.
- 02
In the meeting toolbar, click the three-dot More actions menu (…).
- 03
Click Start recording.
Visual guide
Use this visual action map alongside the written instructions above.
Open Microsoft Teams help & learning for Recording a Teams Meeting and Finding the RecordingStop the recording
- Instruction 1: Click the three-dot More actions menu (…) again during the meeting.
- Instruction 2: Click Stop recording.
- Instruction 3: The recording stops and is automatically saved and processed. This can take a few minutes after the meeting ends.
Find and share the recording
- Instruction 1: For meetings in a Teams channel: the recording will appear in the channel conversation as a message with a video link. It is stored in the SharePoint library for that channel.
- Instruction 2: For scheduled calendar meetings: the recording is saved to OneDrive and the link appears in the meeting chat.
- Instruction 3: Open the recording link to watch it in your browser. You can share the link with attendees or people who missed the meeting.
- Instruction 4: Recordings are typically kept for 60–120 days by default (depending on your organisation's policy), after which they may be automatically deleted. Download or move important recordings to a SharePoint library for longer storage.
Quick fixes
Troubleshooting
The Start recording option is greyed out
Recording may be disabled for your account or your organisation. Contact the helpdesk to confirm whether recording is permitted and to request it be enabled for your role.
I cannot find the recording after the meeting
Recordings take a few minutes to process after a meeting ends. Check the meeting chat in Teams and your email for a link. If it has been more than 30 minutes and there is no recording, contact the helpdesk — there may be a storage or permissions issue.
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